1225 Unified respects the privacy of churches, ministry leaders, and website visitors. This policy explains how information may be collected, used, disclosed, and protected when you use this website or communicate with the 1225 Unified church insurance team.
1225 Unified is the church insurance division of Heritage Insures and is managed by J W Odom & Associates, LLC. Insurance-related information may be handled by J W Odom & Associates and other authorized participants involved in evaluating or servicing a request.
Scope of this policy
This policy applies to information submitted through 1225 Unified website forms, email links, proposal-start requests, resource requests, and other communications initiated through this site. It does not replace any separate privacy notice, consent, carrier notice, finance agreement, engagement agreement, or policy-specific notice that may apply to an insurance transaction.
Third-party websites and services linked from this site operate under their own privacy practices.
Information we collect
Information you provide
Depending on the request, you may provide a name, church or ministry name, denomination, role, email address, telephone number, city, state, website, renewal date, number of locations, attendance, current carrier, current premium, ministry operations, coverage concerns, and other information you choose to include.
Insurance-submission information
If you continue beyond a preliminary inquiry, additional information may be required through an approved submission method, including property details, financial and payroll information, loss history, policy documents, photographs, FEIN, signatures, drivers, employees, and underwriting information. The public website forms intentionally do not request highly sensitive documents or identifiers.
Technical information
Website hosting and infrastructure providers may automatically process limited technical information such as IP address, browser type, device information, pages requested, timestamps, referring pages, security events, and diagnostic logs. This site does not presently operate its own behavioral advertising program or intentionally sell browsing data.
How information may be used
- Respond to inquiries and identify the requested assistance.
- Coordinate a proposal, policy review, renewal, resource, or service request.
- Prepare, evaluate, market, place, finance, issue, or service insurance when authorized.
- Communicate about missing information, underwriting requirements, proposals, binding, policy service, and renewal.
- Maintain business, compliance, licensing, accounting, security, and transaction records.
- Protect the website, prevent misuse, investigate security events, and comply with legal obligations.
- Improve website clarity, resources, workflows, and ministry service.
Information is not used to bind coverage merely because it was submitted through the website.
Security and retention
Reasonable administrative, technical, and physical safeguards are used based on the nature of the information and the systems involved. No website, email, transmission method, or storage system can be guaranteed completely secure.
Do not place Social Security numbers, banking information, payment-card information, medical records, passwords, or other highly sensitive information in a public website form or ordinary email. When insurance documents are needed, follow the submission instructions provided by the servicing team.
Information may be retained for as long as reasonably necessary to respond to the request, support an insurance or business relationship, maintain required records, resolve disputes, enforce agreements, and comply with legal, regulatory, contractual, and security obligations.
Your choices and requests
You may contact the team to request access to, correction of, or deletion of information you previously submitted, subject to identity verification and legal, regulatory, contractual, underwriting, claims, record-retention, or other permitted exceptions. You may also ask questions about how a specific inquiry is being handled.
Review your entries before submitting a preliminary website form. After submission, contact our team if information needs to be corrected or withdrawn.
Children’s privacy
This website is intended for adult church and ministry representatives and is not directed to children under 13. Do not submit personal information about a child through the public website forms. If you believe a child has provided personal information through this site, contact us promptly.
Changes to this policy
This policy may be updated to reflect changes in website functions, business practices, services, legal requirements, or technology. The effective date displayed at the top of the policy will be revised when material updates are published.
Privacy contact
Questions or requests concerning this privacy policy may be sent to broker@1225unified.com. Include “Privacy Question” in the subject line and do not include sensitive identifiers in the email.